Learning and Development Grants for Macmillan Professionals

September 2017 Update

Approvals and Declines

We want to support you to submit the best grant application you can, so you have the greatest chance to have your learning and development supported by Macmillan. We currently decline 26% of applications, and we need your help in reducing the number of declines.  The main reasons we decline applications are:

Top Tips

 

L&D Grants Policy

Expenses Policy

Application Support

Policy introduction and types of grant

Macmillan recognises the importance of supporting the learning and development of both Macmillan professionals and the wider cancer workforce with the aim of improving the lives of people affected by cancer.

The provision of L&D grants is one of the ways we promote access to learning, in addition to the provision of courses, e-learning and coaching.  The grants programme has been designed to enable you to access programmes that Macmillan does not provide directly that will enhance your professional,  service and career development.

Please note that grants may not be used for learning which is a mandatory, legal or core requirement of your role. It is your employer’s responsibility to provide this.  For example, clinical supervision cannot be provided through a L&D grant.

All grants are funded solely by charitable donations. Please ensure your application represents effective and efficient use of these funds.

If you are unsure whether the learning you wish to apply for is mandatory or a core requirement, please speak to your local Macmillan Learning and Development team before you apply.

Macmillan provides two grants for professionals with the aim of improving the lives of people affected by cancer.

Individual Grants

To enable Macmillan professionals to access learning opportunities to support professional development in their role and their career progression. This grant can be used to pay for conferences and courses.

Group Grants

To provide bespoke learning for a group or team of cancer care professionals. Only the applicant needs to be a Macmillan professional. The grant can be used to cover the costs of facilitators and accommodation/catering for the programme. This grant cannot be used by a team to attend conferences and courses provided externally.

 

This policy outlines the criteria and application process for each grant, and provides all the information you need to complete your application.

We strongly recommend that you contact your regional Learning and Development team for advice before submitting your application form.

Application Criteria for both Grants

  • The application must be completed by a Macmillan professional, who can be full-time, part-time or work on a sessional basis.
  • You must have been in your Macmillan post a minimum of 3 months before you submit an application
  • If you are in an adopted Macmillan post, the 3 month period will only start once your employer has completed the adoption process, as you are not officially adopted until this is done
  • You must have attended your Macmillan induction (We are Macmillan) before you submit an application.
  • All applications must be completed using the online system LearnZone.org.uk/grants
  • A profile must be completed before you submit an application.
  • All sections of the application must be completed.
  • You must attach evidence outlining the course you are applying for (course synopsis and course outlines), and including the course dates and course costs which should be in the form of official documentation on headed paper or a screen shot. This evidence must be attached either as a Word.Doc or as a PDF. Due to audit requirements, it’s not possible to accept hyperlinks to websites.
  • You must have your line manager’s approval for your application and provide their contact details on your profile. 
  • The deadline for receipt of completed applications is midnight on 15th of each month. Applications submitted after this point will be assessed in the following month’s round.
  • The proposed activity cannot start prior to the 1st of the month following the above deadline.
  • Funding for deposits or prepayment for events will only be available after the application has been approved. Macmillan will only pay the event provider, so you will need to arrange to have your payment refunded by them where you have paid in advance.
  • Applications should be for a single activity or programme. Please do not apply for more than one course per application. Where you are applying for a modular programme, please provide details for each module.
  • Applicants may apply for both grant types in a calendar year. Two applications for individual grants may be made per calendar year, up to the funding limit. The funding is allocated using the start date of the learning activity. i.e. If you apply in 2017 for a course that starts in 2018, if approved it will be deducted from your 2018 grant allocation.
  • If you have previously attended a conference or course this does not mean that a subsequent application for the same conference or course in subsequent years will automatically be approved. Grants cannot be used to fund salary or backfill costs.
  • Applications must demonstrate how the activity will improve the lives of people affected by cancer and support Macmillan’s 9 Outcomes
  • An evaluation will be undertaken with you 3 months after completion of your learning. You are required to complete this evaluation as a condition of the grant being approved. In some cases this will include the provision of a case study, which may be published on Learn Zone to illustrate the impact of the learning undertaken.
  • Please note that further grant applications will not be considered until the evaluation has been completed and approved within the required timeframe.The approval of other grant applications made in the interim period may also be withdrawn
  • The Macmillan grant budget is capped.  Therefore, applicants are reminded that some applications may be declined due to funding constraints.

Application Criteria Specific to Individual Grants

  • Only a Macmillan professional may submit an application, and the applicant must be the person who attends.
  • The grant is for attendance at conferences, courses and other events not provided by Macmillan.
  • The maximum amount of funding available is £1000 per calendar year.  This is not guaranteed and subject to approval. A maximum of two applications may be made per calendar year.
  • Travel and accommodation expenses should not be claimed as part of your grant application.  You should ask your employer to cover these costs in the first instance. If you do need to claim expenses, you should read the policy first before you submit a claim.  Details can be found here
  • You may apply for a course that runs for longer than one year, up to the funding limit of £1000.
  • You may apply each year for funding for a course that runs over a number of years.  Please note that future funding is not guaranteed and subject to approval.
  • You may apply for courses that take place outside the UK.

Application Criteria Specific to Group Grants

  • Only a Macmillan professional may submit an application.  However, only one Macmillan professional is required to participate in the learning.  The other audience members can be non-Macmillan health and social care professionals, including volunteers and people affected by cancer.
  • The grant is for the development and delivery of a bespoke learning programme for a group/team.
  • The maximum amount of funding available is £5000 per calendar year.  This is not guaranteed and subject to approval. Only 1 application may be made per calendar year.
  • To enable you to plan your group grant activity well in advance, you are required to submit estimates of the costs you expect to incur and quotes should be provided.
  • The following may be claimed through a group grant: 
    • Reasonable facilitator programme development time
    • Facilitator delivery time
    • Facilitator travel and accommodation costs, in line with Macmillan’s Expenses policy
    • Accommodation costs for the activity. You should try to use your own venue where possible
    • Catering costs, in line with Macmillan’s Expenses Policy
    • Other reasonable costs, which could include some administration time or the purchase of essential materials required
  • The following may not be claimed through a group grant:
    • Travel or accommodation costs for any participants, including Macmillan professionals 
    • Facilitator development and/or delivery time where the facilitator is a Macmillan professional 
  • Funding is only available for activities that take place in the UK
  • You must clearly demonstrate how you are evaluating the impact of the grant at the end of the activity.  You will be required to complete a further evaluation 3 months later to demonstrate the impact on services for people affected by cancer.

Submitting an Application

  • Your application form and any supporting information must be submitted using the online application system.
  • You will receive an email confirming receipt of your application and outlining the timescale for decision-making.
  • You can draft applications on the online system at any time, for submission when you choose to proceed.

Decision Making

  • A decision on your application will be made by the assessors responsible for your application.
  • You will be contacted via email by the 1st of the following month.
  • If your application is approved, you will be advised on the amount of funding provided, which may be different to the amount applied for.
  • If your application is rejected, an explanation will be provided. All decisions are final and there is no appeals process.  Please use the feedback given when considering future applications.

Payment

  • If you require payment to be made prior to commencement of the activity, you must allow a further three weeks after the application has been approved. For payments in currencies other than sterling a further six weeks is required.
  • Macmillan will only pay the organisation which provides the learning and development.
  • Payment will normally be made via BACS transfer.
  • Macmillan will only pay the learning and development provider on receipt of an invoice, except when conference organisers require the cheque with the conference registration.
  • Macmillan will only pay invoices up to three months after the completion date of your course. You are responsible for ensuring that invoices are received from the course provider in good time. You will be responsible for any costs that are not claimed within three months of the completion of your course.
  • Macmillan can provide proof of grant award/sponsorship to any conference organiser or learning provider if requested, to ensure you are able to apply prior to payment being made. This will only be available after the application for a learning and development grant has been approved.

Evaluation

An evaluation will be undertaken with you 3 months after completion of your learning. You are required to complete this evaluation as a condition of the grant being approved.
 
In some cases this will include the provision of a case study, which may be published on LearnZone to illustrate the impact of the learning undertaken.
 
Please note that further grant applications will not be considered until the evaluation has been completed and approved within the required timeframe. The approval of other grant applications made in the interim period may also be withdrawn.

Support with your application

We provide 2 types of support for your application

For help with the completion of your application and to discuss whether the learning you are seeking to access meets the criteria (isn’t mandatory or your employer’s responsibility)

For help with the application process, e.g. if you encounter any technical issues when completing the online form

  • Use the online support function, which is on the top right-hand side of the screen.
  • Please note, if you are having problems saving your application, attaching evidence, or submitting your application, in most cases this is due to your employer’s firewall, rather than the grants system itself.  Please try completing your application using your home computer first, before using the online support function.